Red Barn Grocery's Year 2000 Readiness Checklist
Small Business-Owners Year 2000 Readiness Checklist
Red Barn Natural Grocery, Eugene, Oregon
Completed 24 June 1998 by Cynthia Beal
I've rated my own progress on a scale of 1-10, as follows:
- 1-5 goes from "no action yet" to "completing the groundwork
to actually begin"
- 6-10 goes from "actual implementation" to "completion"
(or "no more can be done with current data")
___ 1. Myself and my employees are active in a local community preparedness
group and we have all taken the minimum precautions to make sure the we
will have water, food, necessary heat, etc., should delivery of these essentials
be temporarily interrupted. (Needless to say, serious disruption of the
lives of personnel will disrupt the business they work for.)
>Rating: 6-7; Group is starting, but slow. Began giving
staff a monthly
>food credit that can only be used to buy full cases and bags of staples
>(they can teach customers this way)
___ 2. Similar precautions have been taken at my place of business.
>Rating: 6; Got out the WWGrainger catalog and am shopping
>protection equipment; getting the generator (propane) repaired; water
>filter supplies in stock; back-up lights, etc. So much of this stuff
>just standard emergency prep - should have done it ALL a long time ago...
___ 3. All of our PCs have been tested for the year 2000 rollover and will
function appropriately in year 2000 and beyond.
>Rating: 6 Office is Macintosh. Have dedicated an older
computer to become a time
>machine; starting this Fall, we'll run every application through our
>machine (rolled forward to 2000, then later rolled forward to 2005)
>use our data and applications in "real time" and in 2000 and
>make sure our accounting isn't screwed up. Back-up precautions will
>taken every time a new item is loaded.
___ 4. All of my PC software applications have been checked for Y2K readiness,
including any staff generated spreadsheets or databases.
>Rating: 6 - see above
___ 5. All embedded systems critical to the operation of my business and
place of business have been tested for Y2K readiness.
>Rating: 5 - Not sure I can get past "5" on
this one. Only embedded systems
>I am aware of in my business have been "passed" by vendors
>phone system, Sonitrol alarm, TEC cash registers & scale, HP fax,
>Embedded systems outside of my business are challenging: MAJOR soymilk
>plant operations manager says "y2k? what's y2k? Oh, the programming
>Look, our programmer comes in on Wednesday afternoons and you can talk
>him then. Embedded systems? No, we don't have any of those." hmmmm...I
>wonder if the Board of Directors knows that the operations manager handling
>millions upon millions of dollars of highly automated tetrapak production
>doesn't know what they think she knows? I wonder if they'll even begin
>understand that she probably CAN'T ever catch up, given the amount of
>left? I wonder if they'll even get around to checking the farm supply
>line, the elevators for soybeans, the capital crunch for operating dollars
>for major farms, the railroad yards, the JIT [just-in-time] inventory
systems of their
>wholesales and major buyers, etc...
>Stuck on 5...
___ 6. All critical computer data will be backed up and stored at a place
separate from my place of business.
>Already do. Will do better.
___ 7. All computer equipment will be turned off prior to rollover and restored
to operation after the 2000 rollover in a methodical manner.
___ 8. I have contacted all electric power, water, gas, sewage, food, heat,
security, telecommunications providers and am convinced that they have robust
Y2K remediation (fixing their Y2K computer bugs) and contingency planning
underway and will be ready to support my employees at home and my place
of business after 2000 rollover.
>Rating: 3 The chain looks bad. It's got links of copper,
silver, titanium, and
>pasta. The pasta links are pasta because the links aren't listening.
>The sticks to "make the pasta listen" are 1) regulatory, requiring
>legislation, requiring legislators who aren't pasta and 2)
>social/peer/competitive pressure, again requiring Antipasta.
>I'm doing my best, but it just doesn't seem good enough yet....
___ 9. I have similarly contacted all my critical suppliers and am convinced
that they are Y2K ready to provide critical supplies after rollover.
>Rating: 3 I'm going to keep taking responsibility in
this area. It's not just my
>critical suppliers that are blowing it - it's me. I haven't yet figured
>out how to get them to listen. What I HAVE figured out is that their
>non-listening means I should probably just do something that includes
>needing them as my critical suppliers.
>This is actually more interesting, when you get right down to it, because
>I'm remaking my business in a time when my business needs to re-invent
>itself, anyway. All these mega corporate mergers have been sinking my
>for the last 5 years. I'm going to keep rating myself as a "3"
>until I complete what I'm currently doing - finding new critical
>suppliers. Good-bye largest automated mega-food processing corporations
>who think they might have a payroll glitch...(Do I feel a breeze whistling
>in my hair? Sun Shine? A cloud with a silver lining?)
___ 10. I have contacted all critical customers and am convinced that they
are Y2K ready to continue as customers after year 2000 rollover.
>Rating 7: My community probably thinks I'm a certifiable
y2k nutcase by
>now. By late this fall I'll be well on my way to helping my customers
>with y2k, and never again will we have the Damocles sword of "oh
>goodness, our way of life is about to be interrupted for a couple of
>and because we're not ready we're going to have social turmoils rippling
>throughout the global economy for quite an indeterminate while, so cough
>up some more money to pay for protection from infrastructure blips...".
>Sorry. Been there, done that. Resilience and Flexibility, here we come!
___ 11. The viability of my business does not rely on the viability of foreign
suppliers or customers nor communication or transportation between my company
>Rating: 6 Sourcing practices of the last 9 years have
been more and more
>local. I know the ones that I'm dependent upon; that, in and of itself,
>takes quite a bit of analysis. Strategies for this will become more
>in the next 14 months.
___ 12. All EDI (Electronic Data Interchange) interfaces with customers
and suppliers (if any) have been remediated for Y2K readiness and tested.
>Rating: 5 My bank (great local bank; VP ducks when
I come into the
>office; they've heard about y2k since November...)
>is about as ready as they can be - that means they'll be ready
>to participate in end-to-end tests with the Big Players as soon as they
>start. I guess that means I will, too.
___ 13. In the event of communications interruption or short term business
interruption for whatever cause, I will be available to assist customers
via the following backup communications paths ....
>Rating: 5 One of my favorite customers, Earl, has a
ham set-up. I'm
>going to offer him some space in an extra office (he's partly on the
>street). I can see it now - packet radio shortwave orders...you've heard
>of short-order cooks; now you'll see short-order grocers!
___ 14. A business continuity contingency plan has been prepared and contingency
preparations are in process.
>Rating: 6 We're working cash-flow issues right now,
transitioning to a
>liquid condition and minimal payables. I'm addressing insurance - if
>current insurer excludes y2k coverage, I'm going to legal minimum I
>to buy and transferring all my remaining insurance budget to contingency
>and continuity. I'm also shifting advertising budgets, and R&D budgets,
>accommodate the same thinking, and this is happening now.
>Red Barn Natural Grocery
>*The Milliner's Millennium